Periodically, I will hear some variation of, “That meeting could have been an email.” Essentially, what was covered in a one-hour meeting could have been covered in a one-paragraph email. I get it. No one wants to go to unnecessary meetings. However, it’s ironic when the people who often complain about meetings also don’t respond to their emails.
Whether you call a meeting or send an email, there are two things you can do to lead your team better: be punctual and be prompt.
If a meeting is called, be punctual. Being punctual doesn’t just mean showing up on time. It also means ending on time and sticking to the agenda. One of the ways you can do the latter is to let everyone know what you will be discussing ahead of time. Other rabbit-trail discussions can be saved for another meeting or email.
If an email is sent, respond as promptly as is reasonable. This will show the sendee that email is a reliable way to communicate with you (and that they don’t have to call a meeting to do it!).
Think about it: How can you be punctual with your meetings and prompt with your emails?
Originally posted on June 21, 2021. Last updated on January 10, 2024.
Nick Chellsen 